Administrative Project Officer
Canberra, ACT, AU
Job Details
EMPLOYMENT TYPE - Ongoing Full Time
LOCATION - ACT
AFP BAND & SALARY - Band 5; $99,285 - $107,559
JOB REFERENCE NUMBER - 14389
This advertisement is to fill current vacancies and create a merit list for future ongoing or non-ongoing vacancies arising over the next 12 months.
Did you know?
The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.
Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia.
We recognise your contribution to our workforce and offer generous remuneration and conditions including:
- Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down
- 4 extra days of mandatory rest leave per year
- 18 days of paid personal leave per year
- Generous superannuation of 15.4%
- 18 weeks paid Parental Leave for Primary Caregiver (and 11 weeks for Secondary Caregiver) + additional unpaid leave entitlements for up until 24 months from the child’s date of birth or placement
- Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement
- Flexible and hybrid working arrangement that provides work/life balance
- Health & wellbeing services – with a focus on early intervention, education and prevention
- Access to ongoing training and professional development opportunities
What is the role?
The Program Planning, Innovation and Reporting branch sits within the Strategy and Performance Office. Our work is high-profile, fast paced, and delivers key program management and innovation outcomes for the AFP. We play a critical role in partnering with internal and external stakeholders to support organisational programs and priorities and drive enterprise innovation to position the AFP as an employer of choice.
We are committed to providing an inclusive and diverse workplace, where our people and their experiences and contributions are valued. We take pride in our flexibility and agility in responding to the ever evolving operational and threat environment of the AFP.
As an Admin Project Officer, your role will be to support the effective delivery of programs and projects and align to the AFP’s Program and Project Management Framework (PMF). You will also be required to contribute to the achievement of outcomes in accordance with the regulatory framework, the AFP Code of Conduct and the AFP Governance Instruments.
We are looking for collaborative, innovative and dynamic professionals to fill a role within the EPMO.
Enterprise Program Management Office (EPMO): The EPMO is responsible for the provision of specialist program management expertise to support the successful delivery of high priority enterprise and inter-agency programs. The EPMO’s key functions include the collaborative development of key strategic program management documents as well as the best practice administration support through collaboration with internal and external stakeholders. The EPMO is also responsible for providing a deeper understanding of program’s design, status and delivery through regular reporting and governance mechanisms to Senior Executives and AFP Boards.
What will you do?
As the Administrative Project Officer, your key responsibilities include:
- Contribute to new challenges that show adaptability, responsiveness, initiative and resilience working in a dynamic, fast paced and complex environment.
- Communicate with influence with well-developed written and verbal communication skills.
- Help build, retain and sustain relationships, by engaging confidently and concisely with internal and external stakeholders that foster the development of deep, mutually beneficial partnerships.
- Support the Team Leader in high level administrative functions such as secretariat, reporting, monitoring, templates and process reviews and draft brief writing.
- Support BaU objectives, identifying and escalating issues to Senior team members and team leader.
- Manage incoming enquiries via the shared inbox
- Ability to work flexibly and adapt to achieve outcomes in busy, challenging environment.
Essential Requirements
- You must be an Australian Citizen.
- A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
- Sound stakeholder engagement and communication skills to liaise with diverse range of stakeholder groups.
- Strong written and oral skills demonstrating the ability to simplify complex issues succinctly.
- Demonstrated experience in drafting Briefs, infographic reports and presentations.
Desirable Requirements
- Qualifications in Project Management or experience in a project team is desirable but not mandatory.
- Sound level of proficiency in Microsoft Teams, and Microsoft Excel.
- Demonstrated ability to work effectively in a team and at times complete allocated tasks with limited guidance.
Additional Information
This role is located in ACT and applicants will be required to reside in ACT or relocate at their own expense
Selection Criteria
- Organising your work, making sound decisions and achieving outcomes
- Communicating and working effectively with other people
- Applying technical knowledge, expertise and skills
Application
Please submit the following documents via our Jobs portal prior to the closing date and time:
- Resume/CV - (maximum 5 pages) This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previous experiences. Please include your work history, responsibilities and achievements.
- Applicant pitch (maximum two pages). Ensure your pitch tells us why you are the best fit for the role, with examples that demonstrate your capabilities addressing the selection criteria, role requirements and work level standards for the role. If you wish to be considered for both band levels your pitch should address the work level standards of the highest band.
- List any other mandatory documents necessary for assessment of this role – e.g. educational or qualification certificates. This will be included as an uploaded document with the candidate application. Delete if no other documents are required.
Only complete applications will be considered. Please review and ensure the uploaded documents are correct for this application after submitting your application.
Employment Suitability
Should you successfully progress from the application stage all applicants must:
- Complete an Employment Suitability Questionnaire (ESQ) and provide a traffic history check and proof of Australian citizenship. This aids in the assessment of your character and your ability to comply with the AFP's professional standards both in an official and private capacity. Please review our AFP Character Standards to ensure that you meet our requirements before you submit your application. Applicants will not receive feedback if they are unsuccessful at this gateway.
- Have your fingerprints taken if an offer of employment is made.
- Undertake mandatory drug testing for illicit drugs. This sample could include; urine, saliva or hair.
- Satisfactorily undertake a security clearance to the level specified for the position.
Recruitment Process
Applicants who have demonstrated their suitability for employment through their resume and application, may be invited to a formal interview. Using the relevant AFP work level standards as a guide, you may be asked a range of questions to demonstrate your skills and abilities. These could include behavioural based scenario questions. Read our guides for applicants to find out how to prepare for your interview.
Commitment to Diversity & Inclusion
At the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life, including people from culturally and linguistically diverse backgrounds, First Nations people, women, the LGBTQI community and people with disability.
Contacts and Closing Information
Contact Officer: Charlotte Jerrim
Contact Officer Phone: 5126 4203
Contact Officer Email: charlotte.jerrim@afp.gov.au
Applications Close: 11:59pm (AEST) 01/05/2025
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