Business Support Officer - Operation AEGIS (Band 4 & 5)
Canberra, ACT, AU
Job Details
EMPLOYMENT TYPE - Ongoing Full time
LOCATION - ACT
AFP BAND & SALARY - Band 04-$80,821.00 - $95,010.00; Band 05-$95,010.00 - $102,927.00
JOB REFERENCE NUMBER - 13835
This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months.
Did you know?
The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.
Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia.
We recognise your contribution to our workforce and offer generous remuneration and conditions including:
- Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down
- 4 extra mandatory leave rest days per year
- 18 days of paid personal leave per year
- Generous superannuation of 15.4%
- 16 weeks of paid maternity leave (after 12 months of service) + an additional 36 weeks of maternity leave without pay
- Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement
- Flexible and hybrid working arrangement that provides work/life balance
- Health & wellbeing services – with a focus on early intervention, education and prevention
- Access to ongoing training and professional development opportunities
What is the role?
The AFP is looking for experienced, enthusiastic and highly organised Business Support Officer to fill current and anticipated vacancies in the Operation Aegis Strategy & Coordination Team and Request for Information (RFI) Team in Canberra.
As a Business Support Officer you will provide essential support and work under general direction from our Team Leaders. The role will require you to be on the forefront of day-to-day administrative support, reporting, governance, finance, research and analysis. You will be required to display initiative, think strategically and demonstrate sound judgement and decision making on a regular basis. Relationship management, workflow prioritisation, and value-added coordination are key elements of this role.
These roles are fast paced with rigid timelines and require management of the office environment and prioritising the workflow. To succeed in this role, you will have great people skills, demonstrate flexibility, resilience, initiative and discretion.
About Operation AEGIS
Operation AEGIS has been established to coordinate across Commonwealth, State and Territory law enforcement agencies to ensure the safety and protection of the Australian community in response to the release of the individuals from immigration detention. These individuals were released due to a ruling made in the High Court that found indefinite immigration detention was unlawful. Your work will have a tangible impact on national security, national policy, crisis management, cross jurisdiction, and multi-agency relationships (such as ABF, DoHA, State and Territory law enforcement and corrections agencies).
What will you do?
Your responsibilities include, but are not limited to:
Band 4 responsibilities
- Providing support to the Operation AEGIS senior Management team on reporting, governance, HR and finance tasks;
- Performing a range of office administrative tasks, including inbox management;
- Supporting senior team members as required;
- Performing secretariat duties including scheduling meetings, preparing agendas and drafting outcomes;
- Interrogating Intelligence systems for information gathering;
- Developing and maintaining an understanding of relevant subject matter and key policy, legislation constraints and strategy issue.
Band 5 responsibilities
- Providing support to the Operation AEGIS senior Management team on reporting, governance, HR and finance tasks;
- Performing a range of office administrative tasks, including inbox management;
- Performing secretariat duties including scheduling meetings, preparing agendas and drafting outcomes;
- Liaising with stakeholders and coordinating and progressing input to requests;
- Assisting in drafting briefings, talking points and presentations for the Executive;
- Undertaking a range of operational support tasks, projects or research to support Operation AEGIS team;
- Interrogating Intelligence systems for information gathering;
- Developing and maintaining an understanding of relevant subject matter and key policy, legislation constraints and strategy issue.
- Contribute to the development of Standard Operating Procedures to establish clear, concise and effective operational guidelines across the Taskforce.
Essential Requirements (Band 4 & 5)
- You must be an Australian Citizen at the time of application.
- A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
- Contemporary knowledge and experience relevant to the role and/or a willingness to learn.
- Ability to be flexible and dynamic in response to changing priorities.
- A high level of professionalism and attention to detail.
Desirable Requirements (Band 4 & 5)
- Demonstrated ability to work in a complex and dynamic environment.
- Demonstrated stakeholder management skills and the ability to form productive working relationships as a member of a team.
- Demonstrated ability to prioritise tasks, take initiative and work autonomously.
Additional Information
- When applying you will be asked to nominate which band level/s you wish to be considered for. Note you will only be assessed against the band level/s you select.
- When applying you will be asked to nominate your preferred band level, however final determination of the band level you are found suitable for is at the discretion of the panel.
- This role is located in Canberra and applicants are expected to be based in the ACT region.
- Please note there are no current vacancies at the Band 5 level and this process is only aimed at creating a merit pool for future ones.
Selection Criteria
- Organising your work, making sound decisions and achieving outcomes.
- Communicating and working effectively with other people.
- Applying technical knowledge, expertise and skills.
Application
Please submit the following documents via our Jobs portal prior to the closing date and time:
- Resume/CV - This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previous experiences. Please include your work history, responsibilities and achievements.
- Applicant pitch (maximum one page). Ensure your pitch tells us why you are the best fit for the role, with examples that demonstrate your capabilities addressing the selection criteria, role requirements and work level standards for the role. If you wish to be considered for both band levels your pitch should address the work level standards of the highest band.
- External applicants please ensure you meet our employment suitability and COVID-19 vaccine requirements before submitting an application.
Only complete applications will be considered. Please review and ensure the uploaded documents are correct for this application after submitting your application.
Employment Suitability
Should you successfully progress from the application stage all applicants must:
- Complete an Employment Suitability Questionnaire (ESQ) and provide a traffic history check and proof of Australian citizenship. This aids in the assessment of your character and your ability to comply with the AFP's professional standards both in an official and private capacity. Please review our AFP Character Standards to ensure that you meet our requirements before you submit your application. Applicants will not receive feedback if they are unsuccessful at this gateway.
- Have your fingerprints taken if an offer of employment is made.
- Undertake mandatory drug testing for illicit drugs. This sample could include; urine, saliva or hair.
- Proof of a minimum of two COVID-19 vaccinations (or one dose if the Janssen vaccine was used) will be required if an offer of employment is made.
- Satisfactorily undertake a security clearance to the level specified for the position.
Recruitment Process
Applicants who have demonstrated their suitability for employment through their resume and application, may be invited to a formal interview. Using the relevant AFP work level standards as a guide, you may be asked a range of questions to demonstrate your skills and abilities. These could include behavioural based scenario questions. Read our guides for applicants to find out how to prepare for you interview.
Commitment to Diversity & Inclusion
At the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life, including people from culturally and linguistically diverse backgrounds, First Nations people, women, the LGBTQI community and people with a disability.
Contacts and Closing Information
Contact Officer - Wayne Siow,
Contact Officer Phone: 0251266951,
Contact Officer Email: Wayne.Siow@afp.gov.au
Applications Close: 11:59pm (AEDT) 02/01/2025
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