Coordinator Property Command

Closing Date:  18/07/2024
Location: 

Canberra, ACT, AU

Band:  Executive Level
Command/Portfolio:  CFO - CHIEF FINANCIAL OFFICER

Job Details

 

EMPLOYMENT TYPE - Ongoing Full time

LOCATION - ACT

AFP BAND & SALARY - Executive Level, $161,105.00 - $212,583.00 

JOB REFERENCE NUMBER - 13226

 

This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months.

 

Did you know?

The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.

 

Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia. 

 

We recognise your contribution to our workforce and offer generous remuneration and conditions including:

 

  • Six weeks of paid annual leave per year + additional paid Christmas stand down 
  • 18 days of paid personal leave per year
  • Generous superannuation of 15.4%
  • 16 weeks of paid maternity leave (after 12 months of service) + an additional 36 weeks of maternity leave without pay
  • Generous salaries and incremental salary progression governed by the Executive Level Enterprise Agreement
  • Flexible and hybrid working arrangement that provides work/life balance
  • Health & wellbeing services – with a focus on early intervention, education and prevention. 
  • Access to ongoing training and professional development opportunities

What is the role?

As an Executive Level AFP appointee you will ensure the achievement of outcomes are in accordance with the regulatory framework, the AFP Code of Conduct and the AFP Governance Instruments.

 

Appointees at the Executive Level work under the strategic direction of the senior executive and are responsible for the leadership and management of a number of teams to deliver outcomes.

 

Appointees at this level require in depth knowledge and understanding of the AFP business and the impact of roles and functions undertaken in relation to the organisation’s reputation to effectively manage operations.

 

An Executive Level role is responsible for leading and managing a team/s dedicated to delivering a business function to the AFP. The role has both a practical and strategic focus requiring the application of sound business principles in the management of resources to meet AFP outputs in the most effective and efficient manner.

 

Executive roles within Property Command are expected to continue to deliver on the mission, vision and priorities of both the AFP and Property Command. Property Command has a dedicated vision: To plan, deliver and maintain sustainable facilities and environments that enhance organisational capabilities and support policing for a safer Australia. 

 

The priorities to deliver this vision are: 

  • Investigate and plan long term property solutions 
  • Influence property priorities and budgets linked to the Strategic Property Plan 
  • Provide outstanding customer service and support to the AFP and partners
  • Build high quality, fit for purpose facilities based on value for money considerations 
  • Deliver sustainable infrastructure solutions, and maintain facilities and environments 
  • Prioritise, invest and support staff development and capability
     

What will you do?

Coordinators in Property Command are responsible for functions that deliver:


•    The planning, development and delivery of capital works projects, which align with Strategic Property outcomes and support AFP operations 
•    Lead and manage the delivery of complex operational property requirements including high level contract management to deliver the AFP requirements under the Whole of Australian Government Property Services arrangements  
•    Provide high level communication and engagement across the portfolio and the organisation
•    Identify, develop and plan the delivery of strategic property outcomes including the shaping of the property portfolio for the future

 

The Coordinators contribute to the strategic direction of the AFP, and provide advice and briefings to AFP management on policy and corporate matters.

 

There are multiple Coordinator roles within Property Command that address the lifecycle of buildings and leasing alongside communication and coordination elements. 

 

The Coordinators ensure the expenditure of capital funds meets Government value for money requirements, and best practice property outcomes, including building contemporary work spaces that consider future focused design and sustainability factors. 

 

The Coordinators must also ensure that the AFP is able to meet all of its statutory reporting and compliance obligations, in accordance with regulatory frameworks and the AFP Governance Framework. 

 

Reporting to Manager Property Command and in turn the Chief Financial Officer, the Coordinator roles are variously required to:

 

•    Understand and apply Commonwealth government Capital works processes and regulatory requirements.
•    Plan for future capital works including resource planning and ensuring an appropriate delivery capability is in place.
•    Maintain a strategic relationship with Department of Finance and Parliamentary Public Works Committee and oversee relevant approvals.
•    Negotiate risk minimising contracts for delivery of infrastructure works.
•    Co-ordinate and negotiate complex procurement activities for capital works.
•    Apply earned value and cost schedule control methods to all programs of work.
•    Maintain collaborative contracting relationships with contracted suppliers.
•    Lead innovative and forward focussed property solutions.
•    Lead, mentor and develop staff within their team.
•    Act as conduits of information from AFP Management to Property Command Team Leadership
•    Provide ongoing advice and support to the broader AFP on property projects.

Essential Requirements

Extensive knowledge and previous experience in managing teams across various property disciplines including one or more of the following elements:

 

  • Managing delivery of complex capital works projects.
  • High level, high value complex property operational contract management.
  • Property operations across significant portfolios.
  • Stakeholder engagement and collaboration with particular focus on change support.
  • Minimum NV1 security clearance (or the ability to obtain one).

 

Desirable Requirements

Significant Experience in:

  • Budget Management relating to property functions.
  • Construction Contract Negotiation and Management.
  • Complex Procurement.
  • Managing Internal and External Stakeholder Relationships.
  • Risk Management.
  • Communication and Change Management.
  • Ability to represent the AFP at a strategic level with external agencies and industry.

 

Experience in the above will be beneficial.

 

Selection Criteria

The below core Executive Level selection criteria are applied when selecting for all Executive Level positions. When considering applicants, the Selection Panel will seek evidence of performance and capacity against each of the criteria.

 

It is, therefore in the interest of applicants to present their applications in a way that demonstrates significant results associated with each of the criteria, as well as their capabilities and behaviours that underpin each of the criteria. 

 

The work level standards serve to act as a guide in this regard and provide a further picture of expectations in the role.

 

  1. Contributes to Strategic Thinking
  2. Achieves Results
  3. Cultivates Productive Working Relationships
  4. Shows Personal Drive and Integrity
  5. Communicates with Influence
  6. Demonstrated Contemporary, Relevant and Appropriate Experience in Property Operations, Capital Works Project Delivery or Property Planning

 

For further capability information including detailed behavioural indicators for the above Selection Criteria (1-5) please refer to the Executive Level Work Level Standards document, the additional 6th criteria is also required to be addressed for this particular role 

 

 

Application


Please submit the following documents via our Jobs portal prior to the closing date and time:

 

  • Resume/CV - This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previous experiences. Please include your work history, responsibilities and achievements.
  • Applicant pitch (maximum two pages). Ensure your pitch tells us why you are the best fit for the role, with examples that demonstrate your capabilities addressing the selection criteria, role requirements and work level standards for the role

Only complete applications will be considered. Please review and ensure the uploaded documents are correct for this application after submitting your application.

Employment Suitability

 

Should you successfully progress from the application stage all applicants must:
 

 

  • Complete an Employment Suitability Questionnaire (ESQ) and provide a traffic history check and proof of Australian citizenship. This aids in the assessment of your character and your ability to comply with the AFP's professional standards both in an official and private capacity. Please review our employment suitability standards to ensure that you meet our requirements before you submit your application. Applicants will not receive feedback if they are unsuccessful at this gateway.
  • Have your fingerprints taken if an offer of employment is made.
  • Undertake mandatory drug testing for illicit drugs. This sample could include; urine, saliva or hair.
  • Proof of a minimum of two COVID-19 vaccinations (or one dose if the Janssen vaccine was used) will be required if an offer of employment is made. 
  • Satisfactorily undertake a security clearance to the level specified for the position.

 

Recruitment Process

Applicants who have demonstrated their suitability for employment through their resume and application, may be invited to a formal interview. Using the relevant AFP work level standards as a guide, you may be asked a range of questions to demonstrate your skills and abilities. These could include behavioural based scenario questions. Read our guides for applicants to find out how to prepare for you interview. 

Commitment to Diversity & Inclusion

At the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life, including people from culturally and linguistically diverse backgrounds, First Nations people, women, the LGBTQI community and people with a disability.

Contacts and Closing Information

 

Contact Officer - Neil Skill,

Contact Officer Phone: 02 5127 4131,

Contact Officer Email: Neil.Skill@afp.gov.au

Applications Close: 11:59pm (AEST) 19/07/2024

 

To view our other employment opportunities, please visit our career site.

 

www.afp.gov.au