Criminal Records Administrators - CFO
Canberra, ACT, AU
Job Details
EMPLOYMENT TYPE - Ongoing Full time
LOCATION - ACT
AFP BAND & SALARY - Band 04 ($84,458.00 - $99,285.00)
JOB REFERENCE NUMBER - 14428
This advertisement is to fill current vacancies and create a merit list for future ongoing or non-ongoing vacancies arising over the next 12 months.
Did you know?
The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.
Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia.
We recognise your contribution to our workforce and offer generous remuneration and conditions including:
- Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down
- 4 extra days of mandatory rest leave per year
- 18 days of paid personal leave per year
- Generous superannuation of 15.4%
- 18 weeks paid Parental Leave for Primary Caregiver (and 11 weeks for Secondary Caregiver) + additional unpaid leave entitlements for up until 24 months from the child’s date of birth or placement
- Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement
- Flexible and hybrid working arrangement that provides work/life balance
- Health & wellbeing services – with a focus on early intervention, education and prevention
- Access to ongoing training and professional development opportunities
What is the role?
Do you possess excellent organisational and interpersonal skills, coupled with a learning mindset? If so, we have the perfect opportunity for you!
The Criminal Records branch is a unique part of the Australian Federal Police. The branch consists of two highly collaborative areas, National Police Checks and the Response and Data Integrity team. There are four key roles (below) across the two teams. As a team member you are expected to commit to achieving the goals of the team, working collaboratively and supporting your team to meet challenges and develop as a cohort.
The teams function contribute to keeping Australia safe, it provides the National Police Checking service as well as providing criminal history information to policing jurisdictions and other Government and prosecuting agencies.
This role provides high level support to the team and delivers services to legally entitled entities, including AFP appointees, members of the public, other police services, Government and private clients and Government regulatory agencies.
In this role you will provide guidance and advice on the application of legislation, including spent conviction legislation where relevant, in determining the retention and release of AFP records and holdings of various purposes.
You will be required to contribute to the achievement of outcomes in accordance with the regulatory framework, the AFP Code of Conduct and the AFP Governance Instruments. It is expected that the successful applicant will deliver on the core responsibilities and meet any requirements of the position as outlined below.
The following skills and/or experience would be highly regarded:
- Has experience working with legislation
- Has experience working in high volume processing roles.
We're interested in hearing from people who
- Have the ability to ask the right questions and find the right solutions, to act with integrity and place the customer at the centre of everything you do.
What will you do?
In this role you will undertake a range of operational support and clerical administrative duties, including any or all of the following activities:
- Create/update/maintain information in AFP systems;
- Respond to requests for information from legally entitled persons and/or agencies;
- Maintain client relationships;
- Undertake all duties related to the AFP’s National Police Checking Service;
- Training and guiding other staff in the performance of any of the above functions.
Essential Requirements
- You must be an Australian Citizen at the time of application.
- A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
- Has contemporary knowledge and experience relevant to the role.
Desirable Requirements
The following skills and/or experience would be highly regarded:
- Tertiary qualifications in relevant field.
- Relevant qualification or extensive experience and knowledge in area of expertise.
Additional Information
The following skills and/or experience would be highly regarded:
- This role is an AFP Band 4 level
- Relevant experience working with legislation.
- Has experience working in high volume processing roles.
- This role is located in Canberra and applicants are expected to be based in ACT or surround area. Working from home will not be offered during the probation period – 6 months from start date.
Selection Criteria
- Organising your work, making sound decisions and achieving outcomes
- Communicating and working effectively with other people
- Applying technical knowledge, expertise and skills
Application
Please submit the following documents via our Jobs portal prior to the closing date and time:
- Resume/CV - This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previous experiences. Please include your work history, responsibilities and achievements.
- Applicant pitch (maximum two pages). Ensure your pitch tells us why you are the best fit for the role, with examples that demonstrate your capabilities addressing the selection criteria, role requirements and work level standards for the role. If you wish to be considered for both band levels your pitch should address the work level standards of the highest band.
Only complete applications will be considered. Please review and ensure the uploaded documents are correct for this application after submitting your application.
Employment Suitability
Should you successfully progress from the application stage all applicants must:
- Complete an Employment Suitability Questionnaire (ESQ) and provide a traffic history check and proof of Australian citizenship. This aids in the assessment of your character and your ability to comply with the AFP's professional standards both in an official and private capacity. Please review our AFP Character Standards to ensure that you meet our requirements before you submit your application. Applicants will not receive feedback if they are unsuccessful at this gateway.
- Have your fingerprints taken if an offer of employment is made.
- Undertake mandatory drug testing for illicit drugs. This sample could include; urine, saliva or hair.
- Satisfactorily undertake a security clearance to the level specified for the position.
Recruitment Process
Applicants who have demonstrated their suitability for employment through their resume and application, may be invited to a formal interview. Using the relevant AFP work level standards as a guide, you may be asked a range of questions to demonstrate your skills and abilities. These could include behavioural based scenario questions. Read our guides for applicants to find out how to prepare for your interview.
Commitment to Diversity & Inclusion
At the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life, including people from culturally and linguistically diverse backgrounds, First Nations people, women, the LGBTQI community and people with disability.
Contacts and Closing Information
Contact Officer: Wendy Keys,
Contact Officer Phone: 02 5126 4048,
Contact Officer Email: wendy.keys@afp.gov.au
Applications Close: 11:59pm (AEST) 12/05/2025
To view other employment opportunities, please visit our career site.