Register of Interest - Executive Assistants (Band 3)

Job Details

EMPLOYMENT TYPE - Ongoing Full time; Casual; Temporary Full time

LOCATION - ACT

AFP BAND & SALARY - Band 03 ($72,339.00 - $84,458.00)

JOB REFERENCE NUMBER - 14325

Did you know?

The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.

Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia. 

We recognise your contribution to our workforce and offer generous remuneration and conditions including:

• Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down 
• 4 extra days of mandatory rest leave per year 
• 18 days of paid personal leave per year
• Generous superannuation of 15.4%
• 18 weeks paid Parental Leave for Primary Caregiver (and 11 weeks for Secondary Caregiver) + additional unpaid leave entitlements for up until 24 months from the child’s date of birth or placement
• Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement 
• Flexible and hybrid working arrangement that provides work/life balance
• Health & wellbeing services – with a focus on early intervention, education and prevention
• Access to ongoing training and professional development opportunities

What is the role?

Are you enthusiastic and highly organised with great people skills? If this sounds like you, then we encourage you to submit your application for the AFP's Band 3 Executive Assistant Register of Interest.

This register will be used to fill current and anticipated vacancies in Canberra.

Band 3 Executive Assistants provide support to AFP Managers and Commanders (SES Band 1). As an Executive Assistant, you will perform a range of office management activities including but not limited to prioritising the workflow for the SES, arranging travel, coordinating visits for external members, organising meetings, responding to enquiries, planning and scheduling of events, diary management and acting as a liaison point for the wider management team,

The ideal Executive Assistant:

• Will have great people skills, the ability to anticipate the needs of senior executives and demonstrate flexibility, resilience and initiative.
• Is a self-starter and able to use initiative to get the work done.
• Is able to demonstrate and promote the AFP's core values.
• Enjoys helping people and can quickly develop effective relationships with members of the AFP executive and their support staff.
• Has well-developed organisational skills including the ability to manage competing priorities and delivering a very high standard of work.
• Can use a common sense approach when dealing with problems, has good judgement, integrity and discretion when dealing with confidential and sensitive business matters.
• Is proficient in the use of Microsoft Office applications including Word, Excel, Outlook and PowerPoint.
• Maintains a professional approach and high level of confidentiality. 
• Can prioritise tasks, is flexible and maintains a calm approach while working under pressure.

Essential Requirements

• You must be an Australian Citizen at the time of application.
• A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
• Minimum 2+ years' experience providing administrative support.
• Demonstrated experience in providing high-level administrative support.
• Strong knowledge in Microsoft Office applications including Word, Excel, Outlook and PowerPoint.
• Highly developed attention to detail, organisational and time management skills and the ability to manage competing priorities.
• Demonstrated strong oral and written communication skills with both internal and external stakeholders.
• Demonstrated ability to autonomously manage a high workload.

Additional Information

• This role is located in Canberra and applicants are expected to be based in Canberra.
• You will only be contacted by an AFP representative if they wish to discuss potential job opportunities with you. Should you wish to withdraw your interest you can do this at any time by logging into your candidate profile.

Internal applicants

• This register of interest cannot be used for promotions but can be used for short term higher duties assignments or transfers at level.

Application

As part of your application you are required to submit the following documents via our Job Portal prior to the closing date and time:

• A copy of your CV/Resume (outlining any EA experience if applicable) is required. Failure to provide your CV may result in your application being withdrawn.
• You are NOT required to upload an application/pitch. Please upload a blank document into this upload field.

Employment Suitability

Should you successfully progress from the application stage all applicants must:

• Complete an Employment Suitability Questionnaire (ESQ) and provide a traffic history check and proof of Australian citizenship. This aids in the assessment of your character and your ability to comply with the AFP's professional standards both in an official and private capacity. Please review our AFP Character Standards to ensure that you meet our requirements before you submit your application. Applicants will not receive feedback if they are unsuccessful at this gateway.
• Have your fingerprints taken if an offer of employment is made.
• Undertake mandatory drug testing for illicit drugs. This sample could include; urine, saliva or hair.
• Satisfactorily undertake a security clearance to the level specified for the position.  

Commitment to Diversity & Inclusion

At the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life, including people from culturally and linguistically diverse backgrounds, First Nations people, women, the LGBTQI community and people with disability.

Contacts and Closing Information

Contact Officer: AFP Recruitment,

Contact Officer Email: AFPRecruitment@afp.gov.au

Applications Close: 11:59pm (AEST) 07/05/2025

To view other employment opportunities, please visit our career site.

www.afp.gov.au