Executive Assistant - Southern Command
Melbourne, VIC, AU
Job Details
EMPLOYMENT TYPE - Ongoing Full time
LOCATION - VIC
AFP BAND & SALARY - Band 04, $80,821.00 - $95,010.00
JOB REFERENCE NUMBER - 12166
This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months.
Did you know?
The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.
Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia.
We recognise your contribution to our workforce and offer generous remuneration and conditions including:
- Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down
- 4 extra mandatory leave rest days per year
- 18 days of paid personal leave per year
- Generous superannuation of 15.4%
- 16 weeks of paid maternity leave (after 12 months of service) + an additional 36 weeks of maternity leave without pay
- Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement
- Flexible and hybrid working arrangement that provides work/life balance
- Access to ongoing training and professional development opportunities
What is the role?
The AFP is looking for an experienced, enthusiastic and highly organised Executive Assistant. The Executive Assistant will provide support to the Assistant Commissioner Southern Command (ACSC).
This role is fast paced with rigid timelines and requires managing the office environment and prioritising workflow. To succeed in this role you will have great people skills, the ability to anticipate the needs of senior executives and demonstrate flexibility, resilience and initiative.
The ideal candidate:
- Is a self-starter and able to use initiative to get the work done.
- Is able to demonstrate and promote the AFP’s core values.
- Enjoys helping people and can quickly develop effective relationships with members of the AFP executive
- and their support staff.
- Has well-developed organisational skills including the ability to manage competing priorities and delivering a
- very high standard of work.
- Can use a common sense approach when dealing with problems, has good judgement, integrity and
- discretion when dealing with confidential and sensitive business matters.
- Is proficient in the use of Microsoft Office applications including Word, Excel, Outlook and PowerPoint.
- Has demonstrated experience providing high-level administrative support to senior Executives
- Maintains a professional approach and high level of confidentiality.
- Can prioritise tasks, is flexible and maintains a calm approach while working under pressure.
You will also be required to contribute to the achievement of outcomes in accordance with the regulatory framework, the AFP Code of Conduct and the AFP Governance Instruments. It is expected that the successful applicant will deliver on the core responsibilities and meet any requirements of the position as outlined below.
What will you do?
The responsibilities of the role include:
- Providing high level support to the ACSC
- Organising and prioritising the workflow for the ACSC.
- Performing a range of office management activities.
- Responding to enquiries and providing advice to a range of high level clients, including AFP members.
- Undertaking project and research work to support AFP business.
- Maintaining effective working relationships and promoting a positive, professional image of the AFP to internal and external stakeholders.
- Ensuring adherence to corporate AFP policies, processes and systems.
Essential Requirements
- You must be an Australian Citizen at the time of application.
- A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
Selection Criteria
- Organising your work, making sound decisions and achieving outcomes
- Communicating and working effectively with other people
- Applying technical knowledge, expertise and skills
Application
As part of your application you are required to submit the following documents via the AFPs Recruitment System (MyCareer) prior to the closing date and time:
- Resume/CV - This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previous experiences. Please include your work history, responsibilities and achievements.
- Applicant pitch (maximum one pages). Ensure your pitch tells us why you are the best fit for the role, with examples that demonstrate your capabilities addressing the selection criteria, role requirements and work level standards for the role.
- External applicants please ensure you meet our employment suitability and COVID-19 vaccine requirements before submitting an application.
Only complete applications will be considered. Please review and ensure the uploaded documents are correct for this application after submitting your application.
Good luck with your application!
COVID - 19 Mandate
AFP employees are required to have received a minimum of two COVID-19 vaccinations (or one dose if the Janssen vaccine was used). Satisfactory proof of vaccination status will be required at the time an offer of employment is made. Please contact the Recruitment Team if you wish to discuss the COVID-19 vaccine requirements further.
Employment Suitability Questionnaire (ESQ)
All external applicants must complete an Employment Suitability Questionnaire should you successfully progress from the application stage. This aids in the assessment of your character and your ability to comply with the AFP's professional standards both in an official and private capacity. We encourage you to review our employment suitability standards to ensure that you meet the requirements before you submit your application.
The AFP Recruitment Team will be in touch to let you know if you'll need to provide the following additional information:
- A completed Employment Suitability Questionnaire (ESQ);
- Traffic history for the last 10 years;
- and Proof of Australian citizenship.
Applicants will not receive feedback at this gateway.
Interview
Applicants who have demonstrated their suitability for employment through their resume, application and ESQ, may be invited to a formal interview. Using the relevant AFP work level standards as a guide, you may be asked a range of questions to demonstrate your skills and abilities. These could include behavioural based scenario questions.
You can prepare for the interview by:
- reviewing your responses to the selection criteria, picking a few additional examples to use in the interview
- participating in a mock interview using the selection criteria to think of possible questions.
Finger Printing
AFP employees are required to have their finger prints taken. This requirement will be undertaken at the time an offer of employment is made.
Commitment to Diversity & Inclusion
Diversity and inclusion is an operational priority for the Australian Federal Police (AFP). To be an effective police force, we must be reflective of the community we serve, working across languages, cultures and transnational borders. The 2023-26 Diversity & Inclusion Strategy is the guiding framework for delivering the AFP’s diversity and inclusion goals and reflecting our commitment to being an employer of choice, incorporating diversity and inclusion principles in day-to-day practice and building a psychologically and culturally safe workplace. This includes hiring people from diverse backgrounds who bring their lived experience to contribute, and add value, to the AFP.
Find out more about how the AFP embraces diversity and inclusion.
Contacts and Closing Information
Contact Officer - John Borrett,
Contact Officer Phone: +61251262200,
Contact Officer Email: John.Borrett@afp.gov.au
Applications Close: 11:59pm (AEST) 07/12/2023
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