Administrative Assistant - Events team - AIPM
Sydney, NSW, AU
Job Details
EMPLOYMENT TYPE - Temporary Full time for a period of 12 months with the possibility of a 12 month extension
LOCATION - NSW
AFP BAND & SALARY - Band 02 ($62,263.00 - $72,339.00)
JOB REFERENCE NUMBER - 14235
This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months.
Did you know?
The Australian Institute of Police Management (AIPM) is a National Common Police Service, administered by the Australian Federal Police (AFP). It specialises in the development of leadership capability for individuals and organisations involved in the innovative provision of policing, law enforcement, security, public safety, emergency services and related professions. Our programs are a blended delivery of online, distance education and residential sessions
We recognise your contribution to our workforce and offer generous remuneration and conditions including:
- Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down
- 4 extra days of mandatory rest leave per year
- 18 days of paid personal leave per year
- Generous superannuation of 15.4%
- 18 weeks paid Parental Leave for Primary Caregiver (and 11 weeks for Secondary Caregiver) + additional unpaid leave entitlements for up until 24 months from the child’s date of birth or placement
- Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement
- Flexible and hybrid working arrangement that provides work/life balance
- Health & wellbeing services – with a focus on early intervention, education and prevention
- Access to ongoing training and professional development opportunities
What is the role?
This role is for an administrative assistant, with experience working in a busy reception environment. Reporting to the Team Leader, Events you will support a small team of hospitality professionals in the day to day management of a four star venue and adult education campus. The role is varied and includes reception duties, hospitality support and general administrative assistant work.
What will you do?
To be successful in this role you will have great interpersonal, communication and teamwork skills and a minimum of two years experience working in a similar role. You will be required to undertake a variety of tasks on a day to day basis across the AIPM campus. These include: event and program co-ordination, reception duties such as switchboard, mail service, managing security gate access, responding to staff and client queries/requests, booking taxis, distributing hotel room cards and managing front gate security access. You will also process EFTPOS payments, provide accommodation check-in/check-out services, manage and order corporate stationery and assist with classroom set-up and clean-up. This position also provides logistical support to AIPM programs, and events as well as surge capacity to our hospitality team including: waitering and bar service.
Essential Requirements
• Current Responsible Service of Alcohol (RSA) certification.
• You must be an Australian Citizen.
• A Baseline security clearance or the ability to obtain one.
Desirable Requirements
• 2 years receptionist and administrative experience.
• Waitering and bar service experience.
• Excellent communication and customer service skills.
• Ability to work in a team environment and independently.
• Available to work flexibly outside core business hours on weekdays & weekends.
• Knowledge of WHS regulations/practices and food safety procedures.
Additional Information
- This role is a 12 month role with a possible 12 month extension
- This role is located in Manly, NSW and applicants are expected to be based in Manly, NSW.
- This role is an AFP Band 2 level
- This role attracts a composite allowance in recognition of expanded working hours, normal patterns of attendance and shift patterns ( such as afternoon shifts, weekends and designated public holidays ) that are required under the operations working pattern. In accordance with the AFP Enterprise Agreement 2024-2027, an employee who is required to work in accordance with the operations working pattern will receive a core composite of 22% in addition to their base salary, which will count as salary for superannuation. The Commissioner has the authority to remove a composite from a role
Selection Criteria
- Organising your work, making sound decisions and achieving outcomes
- Communicating and working effectively with other people
- Applying technical knowledge, expertise and skills
Application
Please submit the following documents via our Jobs portal prior to the closing date and time:
- Resume/CV - This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previous experiences. Please include your work history, responsibilities and achievements.
- Applicant pitch (maximum two pages). Ensure your pitch tells us why you are the best fit for the role, with examples that demonstrate your capabilities addressing the selection criteria, role requirements and work level standards for the role.
Only complete applications will be considered. Please review and ensure the uploaded documents are correct for this application after submitting your application.
Employment Suitability
Should you successfully progress from the application stage all applicants must:
- Complete an Employment Suitability Questionnaire (ESQ) and provide a traffic history check and proof of Australian citizenship. This aids in the assessment of your character and your ability to comply with the AFP's professional standards both in an official and private capacity. Please review our AFP Character Standards to ensure that you meet our requirements before you submit your application. Applicants will not receive feedback if they are unsuccessful at this gateway.
- Have your fingerprints taken if an offer of employment is made.
- Undertake mandatory drug testing for illicit drugs. This sample could include; urine, saliva or hair.
- Satisfactorily undertake a security clearance to the level specified for the position.
Recruitment Process
Applicants who have demonstrated their suitability for employment through their resume and application, may be invited to a formal interview. Using the relevant AFP work level standards as a guide, you may be asked a range of questions to demonstrate your skills and abilities. These could include behavioural based scenario questions. Read our guides for applicants to find out how to prepare for your interview.
Commitment to Diversity & Inclusion
At the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life, including people from culturally and linguistically diverse backgrounds, First Nations people, women, the LGBTQI community and people with a disability.
Contacts and Closing Information
Contact Officer: Lianne Forgione,
Contact Officer Phone: 9934 4870 / 0416 618 190,
Contact Officer Email: lforgione@aipm.gov.au
Applications Close: 11:59pm (AEDT) 21/03/2025
To view other employment opportunities, please visit our career site.